Job Summary
We are looking for a proactive and organized HR Executive who will primarily support the company’s human resource functions while also assisting in day-to-day administrative and office operations. The ideal candidate should possess strong communication skills, attention to detail, and the ability to multitask in a fast-paced working environment.
This role is suitable for individuals who are passionate about people management, recruitment, and workplace coordination, while also being capable of handling administrative responsibilities efficiently.
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Key Responsibilities
1. Human Resource Functions
* Assist in end-to-end recruitment activities including job postings, candidate screening, interview coordination, and onboarding
* Maintain and update employee records, HR documentation, and confidential personnel files
* Support onboarding and offboarding processes for employees and interns
* Monitor employee attendance, leave applications, and basic payroll coordination
* Assist in implementing and ensuring compliance with company policies and HR procedures
* Coordinate employee engagement activities, internal communications, and company events
* Support management in handling employee-related matters and HR administrative tasks
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2. Administrative & Office Operations
* Provide day-to-day administrative support to management and internal teams
* Manage calendars, meeting schedules, appointments, and travel arrangements
* Prepare reports, presentations, letters, and internal documentation
* Maintain proper filing systems for both physical and digital records
* Monitor office supplies, equipment, and general office inventory
* Liaise with vendors, service providers, and external parties to ensure smooth office operations
* Handle data entry, documentation tracking, and general office coordination
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3. Communication & Coordination
* Act as a point of contact between management, employees, candidates, and external parties
* Manage incoming emails, calls, and correspondence professionally
* Coordinate meetings, interviews, and internal company activities
* Track follow-ups, deadlines, and ensure timely completion of assigned tasks
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4. Support to Management
* Assist management with confidential matters, reports, and special projects
* Support operational and administrative initiatives as required
* Perform ad-hoc duties assigned by management from time to time
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Qualifications
* Diploma or Degree in Human Resource, Business Administration, Management, or related field
* 1–3 years of relevant HR or administrative experience
* Fresh graduates with strong communication and organizational skills are encouraged to apply
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Skills & Competencies
* Strong organizational, multitasking, and coordination skills
* Good written and verbal communication skills
* Proficient in Microsoft 365 (Word, Excel, PowerPoint, Teams, OneDrive, SharePoint)
* Strong sense of responsibility, initiative, and ownership
* Ability to handle confidential information with professionalism and integrity
* Detail-oriented with good problem-solving skills
* Able to work independently with minimal supervision
* Positive working attitude and willingness to learn
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Good to Have
* Experience using HR systems, payroll software, or attendance systems
* Familiarity with Malaysian labor laws and HR practices
* Experience in recruitment, talent acquisition, or employee engagement activities
* Experience working in a fast-paced or startup environment
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Benefits
* Annual Leave
* Sick Leave
* Maternity & Paternity Leave
* Compassionate & Marriage Leave
* Professional Development & Training